DAM Help

Introduction

Sign in to DAM

My Home

Permission

Browse

Search

Advanced Search

Admin User

Folders

Edit Profile

Click to go to Administrator help page

DAM captures, distributes and preserves digital resources. Here you can manage your digital content or digital assets the way you want. It provides you the feature of granting permission(s) to a user to access a digital resource. It accepts text content and all formats of files. It also index the files which has text content in it to provide full text search. It has many features such as browsing pages, searching a file or a content in a file and facility to manage the Admin User Page, Folder's page, Pages in folder, text content or files etc.

The DAM content is organized around Users which can correspond to administrative entities such as schools, departments, labs and research centers or any organization or an individual. Within each Admin User there can be an unlimited number Folders. Each folder may contain an unlimited number of pages.

You can login to DAM either by registering to DAM as a Admin User directly or an Admin User added your email as E-people to DAM which allow you to registering by using forgot password link.A user can have different types of permission for different resources(User, Folder, Page, Group etc.)

To become an Admin User, you will need to click on Sign Up and follow the instructions. After that, you will need to enter your e-mail address and password in the log-in form that appears.

Type your password exactly as you entered it originally. It is case sensitive . Be sure to click on the "log in" button or press enter to continue.

If you are a DAM Admin User, or a member user then you will have a My Home page. Here you will find:

• Add Page button to add new page.
• A list of Admin Users with the permissions u have for each user.With every user there is also a View Folder(s) button which shows the folder(s) with no. of pages that you have at least read permissions.

  

• A list of the Folders with the permission u have for each folder.



• Just after every folder name there is a link "⤴".After clicking to the link it will navigate to folder's parent Admin user page if the user has a read permission for that Admin User page.

Browse link from the header(as shown in above image) allows you to go through a list of pages(having "View" permission) in whole DAM in some specified order:

Browse by Pages allows you to move through an alphabetical list of all names of pages in DAM.

Browse by Author allows you to move through an alphabetical list of all authors of pages in DAM.

Browse by Date allows you to move through a list of all pages in DAM in reverse chronological order.

Note that, a user can browse the whole DAM by Pages, Authors, Date etc or browse can be done for a particular Admin User or for a particular Folder. After doing browse, the result page will always be showing the name and metadata of pages which a user has View Permission.

Further you can control your result page after selecting appropriate browse control tools in result page as shown in image below. Don't forget to click update button to update the result page.

To search all of DAM, use the search box at the top of the navigation bar on the right.

To go directly to advance(filter) search you may click to the search button as shown in red below .

DAM Search is very user friendly. Here are some search hints:

What is searched in the general keyword search
The word(s) you enter in the search box will be searched against the page name, author, folder name,user name of each page's record.

The text you entered will also be searched against the full text of all digital documents.

What is not searched - Stop Words
The search engine ignores certain words that occur frequently in English, but do not add value to the search. These are:

"a", "and" , "are" , "as" , "at" , "be" , "but" , "by" , "for" , "if" , "in" , "into",

"is" ,"it" ,"no" , "not" , "of" , "on" , "or" , "such", "the" , "to" , "was"

Truncation
Use an asterisk (*) after a word stem to get all hits having words starting with that root, for example:

   will retrieve selects, selector, selectman, selecting.

Stemming
The search engine automatically expands words with common endings to include plurals, past tenses ...etc.

Phrase Searching
To search using multiple words as a phrase, put quotation marks (") around the phrase.

Exact word match
Put a plus (+) sign before a word if it MUST appear in the search result. For instance, in the following search the word "training" is optional, but the word "dog" must be in the result.

Eliminate pages with unwanted words
Put a minus (-) sign before a word if it should not appear in the search results. Alternatively, you can use NOT. This can limit your search to eliminate unwanted hits. For instance, in the search

  or  

you will get pages containing the word "training", except those that also contain the word "cat".

Boolean searching

The following Boolean operators can be used to combine terms. Note that they must be CAPITALIZED !

AND - to limit searches to find pages containing all words or phrases combined with this operator, e.g.

will retrieve all pages that contain BOTH the words "cats" and "dogs".

OR - to enlarge searches to find pages containing any of the words or phrases surrounding this operator

will retrieve all pages that contain EITHER the words "cats" or "dogs".

NOT - to exclude pages containing the word following this operator, e.g.

will retrieve all pages that contain the word "training" EXCEPT those also containing the word "cat".

Parentheses can be used in the search query to group search terms into sets, and operators can then be applied to the whole set, e.g.

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To go directly to advance(filter) search you may click to the search button as shown in red below. Advance Search Box will also be displayed on result page when you do normal search by putting some text in the search box and click search button or press enter.

The advanced search box on result page allows you to specify the field you wish to filter, and to combine these searches with the Boolean "Contains", "Equals", "Not Contains" and "Not Equal".

You can restrict your search to a particular user by selecting from the combobox on left in advance search box. If you want your search to encompass all of DAM, leave that combo box in the default position.

Then select a filter("Page Name", "Author", "Date Issued", "File Name","Folder Name"or "User Name") from filter and combine these searches with the Boolean "Contains", "Equals", "Not Contains" and "Not Equal" and enter the word or phrase you are searching in the text field.

Further you can sort your result by choosing the appropriate field in the combo boxex. You can also limit number of results to be displayed by the same box.

A user is Admin User who has admin permission which can be seen at left side on "My Home" page as shown in the image. "View Folder(s)" button give the list of folders of which you have view permission.

The DAM content is organized around Admin Users which can correspond to administrative entities such as schools, departments, labs and research centers. Within each Admin User there can be an unlimited number of folders. Each folder may contain an unlimited number of pages. This organization gives DAM the flexibility to accommodate differing needs of Admin User by allowing them to

• Decide on policies such as:
  - - who create folders
  - - who contributes content
  - - who will have access
• Manage folders

Each Admin User has its own home page displaying information about recent pages and a descriptive list of folders within the Admin User. It has browse buttons such as Date, Author and Page Name button through which browsing can be done within that Admin User only. Click Editing an Admin User to know how to edit a Admin User Page

Admin Users can maintain an unlimited number of folders in DAM. Folders can be organized around a topic, or by type of information (such as working papers or datasets) or by any other sorting method a user finds useful in organizing its digital pages. Folders can have different policies.

Like an Admin User, each DAM folder has its own home page displaying information and descriptive list of Pages within the Admin User. It has browse buttons such as Date, Author and Page Name button through which browsing can be done within that Folders only. Know more about Creating a Folder and Editing a Folder

A user can have access to various resources such as User, Folder, Page,Files, Group etc. in DAM based of permission he has for a particular resource.Permission are given on Admin User page and on Folder.

Permissions can be given for Admin User

• View: Permission to see the Admin User Page.
• Edit: Permission to edit the content of the Admin User Page.
• Add Folder: Permission to add the new folder to the Admin User.
• Admin: This Permission is only given to Admin User (who is registred to DAM as an Admin User) which authorize Admin User to perform any task within his resources. Admin permission shows that this Admin User belong to you i.e you are the owner.



In the above image(taken from Admin User page) a user has only View permission for Admin User "ABC Space"

Permissions can be given for Folder

• View Folder: Permission to see the Folder Page.
• Edit Folder: Permission to edit the content of the Folder Page.
• View Page: Permission to view the pages in the Folder.
• Add Page: Permission to add the new page in the Folder.
• Remove Page: Permission to remove/delete a page in the Folder.
• Add Page Content: Permission to add the content to any page in the Folder.
• Edit/Delete Page Content: Permission to add/edit/delete page content to any page in the Folder.
• View File: Permission to view the files in any page in the Folder.
• Admin: This Permission is only given to Admin User (who is registred to DAM as an Admin User) which authorize Admin User to perform any task within the Folder. Admin permission shows that this Folder belong to you i.e you are the owner.

Note that a permission given for a folder will be available for all the pages in that folder. That is, there is no mechanism in DAM to manage permission for each page. That's why folder related permission(View Folder,Edit Folder,Add Page,Remove Page) and page related permission(View Page,Add Page Content,Edit/Delete Page Content,View File) is manage through Edit Permission on folder page itself.

In the above image(taken from Folder page) a user has only "View Folder","Edit Folder" and "View Page" permission for folder "First Folder". Other permission is disabled as it is not highlighted.

As shown in image On the top right corner of the header click "Edit Profile" to edit your personal profile or set a new password.This page allows you to change the information we have for you.

Contents | Introduction | Sign in to DAM | Browse | My Home | Permission | Search | Advanced Search | Admin User | Folders | Edit Profile